S-Corp / Accountable Reimbursement Plan

[bbrownatl]

I'm trying to come up with a worksheet or excel file that I can give clients who have set up an Accountable Reimbursement Plan (ARP). The idea is to keep is as simple as possible and list out all the appropriate amounts that the individual can be reimbursed for under the ARP. Pub 587 (p.26) has a worksheet but I want to make it crystal clear to clients so that they can attach support and submit it with an expense report to the business on a timely basis either monthly or quarterly, and get reimbursed. I think by doing this it will reduce confusion come year end.

Any thoughts or other ideas appreciated? Again, just want to make it easy on the client and more organized for me, the preparer.

As always, much thanks.

[erchess]

Bump

You may yet get a good answer from someone on this board but I personally have a couple of thoughts on sources.

Maybe you could get one from your E and O Carrier's Lawyer on the grounds that the more concrete and correct your guidance is the better your chances of not being sued or of prevailing if sued.

Maybe your professional organization would have one.

Maybe you could simply write one in Excel for each client according to what expenses they want to reimburse.

[Burke]

Most large companies and even non-profit organizations have an expense reimbursement form which is filled out by the employee and submitted with bills or receipts for documentation. Often this includes mileage, lodging, transportation, meals, supplies, postage, etc, etc, or anything that can be deemed a business expense reimbursable under the company's rules or accountable plan document. You can design one very easily in any software, including Word or Wordperfect, using Tables. Include "Other" or "Miscellaneous" as a category and lines for explaining these items. Also include information at the bottom for employee's signature, date paid, check number, etc.

[JG EA]

http://www.accountantsofficeonline.com/Shared/ShowNewsletter.aspx?FirmID=F1F2EA959EA574F8C81476F756025E0D&NewsletterID=2A7698010D1E0638ED1C5E236406BF5E&NSType=1

A template

http://www.dhs.state.or.us/policy/admin/fs/040_009.pdf

Another one to look at

http://www.irs.gov/publications/p463/ch06.html#en_US_publink100034114

Pub 463 rules on plans

http://www.nysscpa.org/cpajournal/2003/1203/features/f123803.htm

Per diem etc.

[geekgirldany]

This is a expense report in excel format (I had to zip it up to upload). I give this to all my customers and tell them to use it for their accountable plans. I want them to use it and their employees to use it also. Seems to really help them to have it.

[AZ-Tax]

Does this work for 2106 expenses

This is a expense report in excel format (I had to zip it up to upload). I give this to all my customers and tell them to use it for their accountable plans. I want them to use it and their employees to use it also. Seems to really help them to have it.

Does this work for 2106 exps?

[geekgirldany]

I've never really used it for a 2106 but I don't see why it would not work as it is tracking expenses for a certain period of time.

[Lion]

Thanx

Thank you, JG & Dany.

[S T]

Another Thanks

Thanks to all that posted on this thread.



Sandy