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    #16
    Originally posted by Bird Legs
    Now, the commute miles could be considered business if the corporation required the car to be driven home instead of staying on the parking lot at the office.
    This would be to prevent any damage to vehicle and to prevent it from being stolen.
    This would be in the minutes of a corporate meeting.
    Wow, learn something new every day. Is there any reference? Does it really work with a one person corporation? For some companies this could be a reason to incorporate and not be a LLC.

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      #17
      Originally posted by Gabriele
      Wow, learn something new every day. Is there any reference? Does it really work with a one person corporation? For some companies this could be a reason to incorporate and not be a LLC.
      I don't know about this. If it so I have been losing out on my company car.
      Last edited by veritas; 08-01-2006, 09:58 PM.

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        #18
        Say What????

        Originally posted by Bird Legs
        Now, the commute miles could be considered business if the corporation required the car to be driven home instead of staying on the parking lot at the office.
        This would be to prevent any damage to vehicle and to prevent it from being stolen.
        This would be in the minutes of a corporate meeting.
        I would believe that if I could see some court case or tax reference. Otherwise, I think this is only a good argument for a dumb IRS auditor.

        Comment


          #19
          Originally posted by Bird Legs
          Now, the commute miles could be considered business if the corporation required the car to be driven home instead of staying on the parking lot at the office.
          This would be to prevent any damage to vehicle and to prevent it from being stolen.
          This would be in the minutes of a corporate meeting.
          That is not really true. Commute miles would still be considered personal, even under a company policy. The only thing the company policy does is provide an excuse for not keeping actual mileage records.

          The Form 4562 instructions talk about this:

          Section C
          Employers providing vehicles to their
          employees satisfy the employer’s
          substantiation requirements under section
          274(d) by maintaining a written policy
          statement that:
          • Prohibits personal use including
          commuting or
          • Prohibits personal use except for
          commuting.
          An employee does not need to keep
          separate set of records for any vehicle
          that satisfies these written policy
          statement rules.
          For both written policy statements,
          there must be evidence that would enable
          the IRS to determine whether use of the
          vehicle meets the conditions stated
          below.

          Line 37
          A policy statement that prohibits personal
          use (including commuting) must meet all
          of the following conditions.
          • The employer owns or leases the
          vehicle and provides it to one or more
          employees for use in the employer’s trade
          or business.
          • When the vehicle is not used in the
          employer’s trade or business, it is kept on
          the employer’s business premises, unless
          it is temporarily located elsewhere (e.g.,
          for maintenance or because of a
          mechanical failure).
          • No employee using the vehicle lives at
          the employer’s business premises.
          • No employee may use the vehicle
          personal purposes, other than de minimis
          personal use (e.g., a stop for lunch
          between two business deliveries).
          • Except for de minimis use, the
          employer reasonably believes that no
          employee uses the vehicle for any
          personal purpose.

          Line 38
          A policy statement that prohibits personal
          use (except for commuting) is not
          available if the commuting employee is an
          officer, director, or 1% or more owner.
          This policy must meet all of the following
          conditions.
          • The employer owns or leases the
          vehicle and provides it to one or more
          employees for use in the employer’s trade
          or business, and it is used in the
          employer’s trade or business.
          • For bona fide noncompensatory
          business reasons, the employer requires
          the employee to commute to and/or from
          work in the vehicle.
          • The employer establishes a written
          policy under which the employee may not
          use the vehicle for personal purposes,
          other than commuting or de minimis
          personal use (e.g., a stop for a personal
          errand between a business delivery and
          the employee’s home).
          • Except for de minimis use, the
          employer reasonably believes that the
          employee does not use the vehicle for
          any personal purpose other than
          commuting.
          • The employer accounts for the
          commuting use by including an
          appropriate amount in the employee’s
          gross income.

          Notice the last bullet under line 38 where company policy prohibits personal use except for commuting. Even though the mileage log is not required, the company must still include something in the employee's gross income on the W-2.
          Last edited by Bees Knees; 08-02-2006, 11:42 AM.

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